Date: December 13, 2024
Please see the list of volunteer positions that need to be filled to run this year’s Christmas Party. Invitational families are required to sign up for a minimum of one volunteer position. Some positions need to be completed before the event. We need a minimum of 10 volunteers each night and as many people as possible for set-up/clean-up to make the event run smoothly, so please consider signing up for more than one position if possible.
The event will run Friday, December 13, and Saturday, December 14 from 6:00 pm-1:00 am each night.
| Volunteer Role | Dates | Description |
| Event Chair | October-December | Works with Terrace Peaks office staff to coordinate volunteers and event details |
| Sponsorship Committee | October-December | Responsible for approaching businesses to ask for sponsorships, in-kind donations, or prize donations before the event. |
| Decorating & Set-up Committee | November/December + Friday, December 13 10 am-6 pm |
Plan out decorations in advance (approval needed to purchase extras); organize decorations; decorate the venue |
| Set-up & Clean-up | Fri, Dec 13 10 am-6 pm + Sat, Dec 14 3 pm-6 pm |
Set up tables, chairs, and stations; help with decorations; clean up and reset venue for 2nd evening; place VIP items on tables |
| Set-up & Clean-up | Sat, Dec 14 3 pm-6 pm |
clean up and reset venue for 2nd evening; place VIP items on tables |
| MC | Fri, Dec 13 + Sat, Dec 14 5:30 pm-1:30 am |
MC the event; entertain the guests; host games; announce buffet tables |
| Bar Service | Fri, Dec 13 + Sat, Dec 14 5 pm-2 am |
Plan specialty drinks before the event; Set up, operate, and clean up the bar. MUST have a valid Serving It Right Certificate or Special Event Server Certificate (available at responsible service bc.gov.bc.ca); VIP wine |
| Kitchen & Table Service | Fri, Dec 13 + Sat, Dec 14 7 pm-2 am |
Help caterer; clear tables; do dishes; refill coffee & punch; replace candles; take out garbage |
| Door & Coat Check | Fri, Dec 13 5:30 pm-12 am (door) 12 am-1:30 pm (coats) |
Accept entry tickets; sell drink tickets; help guests access safe rides or taxi
Return coats to guests |
| Door & Coat Check | Sat, Dec 14 5:30 pm-12 am (door) 12 am-1:30 pm (coats) |
Accept entry tickets; sell drink tickets; help guests access safe rides or taxi
Return coats to guests |
| Door Check | Fri, Dec 13 5:30 pm-8:30 pm |
Accept entry tickets; sell drink tickets |
| Door Check & Safe Rides | Fri, Dec 13 8:30 pm-1:30 pm (rides) + Sat, Dec 14 5:30 pm-8:30 pm (door) 8:30 pm-1:30 pm (rides) |
Accept entry tickets; sell drink tickets
Provide safe rides home for guests. Must provide your own vehicle. |
| 50/50 & Santa | Fri, Dec 13 + Sat, Dec 14 6:00 pm-11:00 pm |
Sell 50/50 tickets; dress up as Santa; hand out prizes |
| 50/50 | Fri, Dec 13 6:00 pm-11:00 pm |
Sell 50/50 tickets; help where needed |
| Safe Rides | Fri, Dec 13 11:00 pm-1:30 pm |
Provide safe rides home for guests; Must provide your own vehicle |
| 50/50 | Sat, Dec 14 6:00 pm-11:00 pm |
Sell 50/50 tickets; help where needed |
| Safe Rides | Sat, Dec 14 11:00 pm-1:30 pm |
Provide safe rides home for guests; Must provide your own vehicle |
| Coat Check & Bathrooms | Fri, Dec 13 5:30 pm-1:30 pm |
Take coats & give guests coat check tickets; return coats to guests
Maintain cleanliness of bathrooms |
| Coat Check & Bathrooms | Sat, Dec 14 5:30 pm-1:30 pm |
Take coats & give guests coat check tickets; return coats to guests
Maintain cleanliness of bathrooms |
| Safe Rides | Fri, Dec 13 7:30 pm-1:30 pm |
Provide safe rides home for guests; Must provide your own vehicle |
| Safe Rides | Sat, Dec 14 7:30 pm-1:30 pm |
Provide safe rides home for guests; Must provide your own vehicle |
| Clean-up *the more people available, the quicker it will go* | Sunday, December 15 10 am-3 pm |
Clean up the venue; put away decoration |