Date: December 5, 2026
The event will be on Saturday, December 5, 2026, from 6:00 pm to 1:00 am. New this year, we are also hosting a Family Christmas Party on Saturday, December 5, 2026, from 10:00 am to 12:00 pm.
This event could be a major fundraiser for our society, and everyone’s support is essential to its success. Invitational families must sign up for at least 2 volunteer positions and are encouraged to take on more if they can. Please see the list of volunteer positions that need to be filled to run this year’s event.
We also ask each family to contact at least 5 businesses about sponsoring the event, attending the evening celebration, or both. Record the businesses you contact in the https://docs.google.com/spreadsheets/d/1kBsLua54v3gpMEV53ZWfH48jiKWTnlGDc0wmukyglGg/edit?usp=sharing to avoid duplicate requests.
| Volunteer Role | Dates | Description |
| Event Chair | October-December | Works with Terrace Peaks office staff to coordinate volunteers and event details |
| Decorating & Set-up/Clean-up Committee | October/November + Fri, Dec 4 at 6 pm + Sat, Dec 5 at 12 pm + Sun, Dec 6 at 9 am |
Plan out decorations in advance (approval needed to purchase extras); organize decorations and games; decorate the venue
Set up tables, chairs, and stations; help with decorations; clean up and reset venue for evening; place VIP items on tables Clean up the venue; put away decorations |
| MC | Sat, Dec 5 9:30 am-12:00 pm / 5:30 pm-1:00 am |
MC the event; entertain the guests; host games and raffle winners; announce buffet tables; assist with cleaning tables; sell 50/50 tickets; manage DJ playlist & requests |
| Concession | Sat, Dec 5 9:00 am-12:00 pm |
Display and sell concession items |
| Games Supervision | Sat, Dec 5 9:00 am-12:00 pm |
Set up games; supervise/operate games; hand out prizes
Invitational athletes can also assist |
| Front Door | Sat, Dec 5 9:00 am-12:00 pm / 5:30 pm-9:30 pm / 9:30 pm-1:30 am |
Accept entry tickets; sell tickets; help guests access safe rides or a taxi (evening only)
Take coats & give guests coat check tickets; return coats to guests Maintain the cleanliness of the bathrooms |
| Bar Service Leader | Sat, Dec 5 5:30 pm-1:30 am |
Name will be on the liquor license
Plan specialty drinks before the event; Set up, operate, and clean up the bar. MUST have a valid Serving It Right Certificate or Special Event Server Certificate (available at responsible service bc.gov.bc.ca); VIP wine |
| Bar Service | Sat, Dec 5 5:30 pm-9:30 pm / 9:30 pm-1:30 am |
Set up, operate, and clean up the bar. MUST have a valid Serving It Right Certificate or Special Event Server Certificate; VIP wine |
| Kitchen & Table Service | Sat, Dec 5 Time TBD / 6:30 pm-11:30 pm |
Cook food
Help with additional food prep; set out food; clear tables; wash dishes; refill coffee & punch; replace candle; take out garbage |
| 50/50 & Santa | Sat, Dec 5 9:30 am-12:00 pm / 5:30 pm-11:00 pm |
Dress up as Santa
Take pictures with children and families; hand out candy canes Sell 50/50 tickets; hand out prizes |
| Safe Rides | Fri, Nov 21 9:30 pm-1:30 am |
Provide safe rides home for guests; you must provide your own vehicle |